Job Description
Who We’re Looking For
You are a project manager who actually manages — not someone who updates a spreadsheet and calls it coordination. You own the board. You know what’s in flight, what’s overdue, what’s waiting on compliance, and what’s blocked on a decision. You surface the right information to the right person before they have to ask.
You’ll inherit a functioning marketing department with two VAs already in place. Your job is to run it — own their task assignments, manage quality, handle compliance routing, and keep leadership informed without burying them in updates.
What You’ll Own
Day-to-day project management across all active marketing deliverables
Task assignment and output oversight for two marketing VAs
Compliance routing — every piece of content that requires review is submitted on time, to the right contact, with zero last-minute scrambles
Maintaining a clean, current project tracker where every deliverable has a status, an owner, and a due date
Weekly sync or live status updates covering what shipped, what’s in progress, and what’s blocked
Proactive escalation of blockers and capacity issues before they become problems
Documenting processes and SOPs as the department grows
Direct experience managing at least two remote contractors or employees — their output was your responsibility
Fluency with ClickUp, Asana, Monday, Notion, or equivalent — you are not learning this on the job
Prior experience in a compliance-adjacent environment where content approval workflows are standard (financial services, legal, insurance, or healthcare strongly preferred)
Clear, precise written communication — your updates are specific, your asks have deadlines, nothing is ambiguous
High self-direction — you manage up only when necessary and you solve problems before escalating
US business hours availability
You Are Not a Fit If
- You need direction on what to prioritize each day
- You have never managed other people’s workloads
- Compliance workflows are new territory for you
- You treat project management as a passive, reactive role
Position Details
- Part-time position (20hours per week)
- Salary: $12-14/hour
