Job Description
Company Description
ABOUT IQ-EQ
We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.
We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top 15 private equity firms.
Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.
Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.
We’re driven by our Group purpose, to power people and possibilities.
Job Description
JOB DESCRIPTION: Project Manager
Office: India
Reports to: Programme Manager
Responsibilities (how we will measure success)
- Contribute to strategic growth and operational development of the Firm by managing a suite of projects ongoing throughout the IQ-EQ Group
- Adhere to the Change Delivery team’s standard methodology and governance processes including use of approved templates and checklists
- Responsible for all aspects of Project Management, including but not limited to; Initiation, planning, design, execution, monitoring and controlling including change control and project closure – ensuring predictable and successful delivery
- Lead the planning, execution, and delivery of the SharePoint Online migration project
- Organising and motivating project teams, directing the project and all stakeholders involved to successful delivery
- Effective and Transparent communications ensuring the flow of information to all stakeholders involved
- Ongoing contribution towards continuous development and improvement of Change Delivery methodologies, templates and checklists
Tasks (what does the role do on a day-to-day basis)
- Define the scope of assigned projects in conjunction with the Project Sponsor
- Devise the overall approach to delivering individual projects, making use of the internal methodology tailoring matrix
- Preparation of project documentation in collaboration with Subject Matter Experts for example:
- Project Initiation Requests
- Project Initiation Documentation
- Product and Work Package Descriptions
- End Stage reports and Stage Gate Readiness Assessment Documents
- Test Strategy, Plans and Scripts
- Closure Reports
- Determine objectives and measures that each project will be evaluated against upon completion and track ongoing progress. Prepare related benefits assessments
- Select, lead and motivate your project team both internally and externally, establishing a team culture within the assigned projects
- Monitoring overall progress and use of resources, initiating corrective action where necessary
- Applying change control processes to control changes to the products ensuring that changes are made only with the agreement of appropriate named authorities
- Managing project risks, including the development of contingency plans
- Reporting through agreed lines on project progress through highlight reports and end-stage assessments, including option papers and recommendations
- Manage a range of stakeholders from junior to senior level across all locations
- Manage and monitor project budgets to ensure delivered within agreed budget
- Adhere to internal project methodology and governance
- Track all time spent on projects in NetSuite ensuring that resource time is also captured and monitored
- Communication and engagement planning
- Maintaining an awareness of potential interdependencies with other projects and their impact
- Liaise with various departments to ensure Service Transition is successful, including the training team in relation to training needs arising from projects and related solutions
- Production of closure reports, evaluating successes and challenges to enhance learning for your next project – ensure capture of lesson on the team’s central lessons log.
Other
- Support other departments as required within the confines of the Project Manager role
- Undertake any additional reasonable duties as required the Firm
Key competencies for position and level
- A good understanding of SharePoint Online, OneDrive, and Microsoft 365. Ideally previous experience of working on a SharePoint Online project
- Experience delivering data migration projects, ideally involving:
- Network drives
- File shares
- Legacy document repositories
- Communicates Effectively
- Plans and Aligns
- Manages Conflict
- Resourcefulness
- Balances Stakeholders
Key behaviours we expect to see
In addition to demonstrating our Group Values ( Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following:
- Taking Ownership
- Resilience
- Positivity
- Proactivity
Qualifications
Required Experience
Essential Criteria:
- 2+ years’ experience of end to end project management across a variety of different types of complex projects
- Excellent organisational, prioritisation and interpersonal skills
- Comfortable communicating with diverse stakeholders including subject matter experts, peers, managers, customers and suppliers
- ‘Can do’ attitude, ability to cope with tight deadlines and working under pressure
- Ability to take initiative and self-manage
- Excellent presentation skills, both written and oral
- High degree of literacy in applications such as; MS Word, MS Excel, MS PowerPoint, MS Visio
- Strong Excel and PowerPoint skills
- Use of Project Management software
- Ability to take a creative approach to resolving a range of issues
- Project Management qualification
- Fluent in English Language
Desired Criteria:
- Experience of operating within a firm that shares some of the following features: -
- Globally distributed teams
- Financial Services
- Fast-paced and rapidly evolving environment
- Knowledge of or experience working in a Private Equity / Investor services industry
- Degree level qualification
- Prince 2 Certified
- Technology project implementation
Additional Information
OUR COMMITMENT TO YOU AND THE ENVIRONMENT
As a forward-looking business, sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining meaningful, long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.
There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.
Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,500+ employees - from 94 nationalities, speaking 41 languages across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support female managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.
We’re committed to growing long-term relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.
