Job description
Location: Fully Remote (Latin America)
Schedule: MST
Salary: $1500 - $2000 USD/month
*This role is exclusively available to candidates from Latin America. Please submit your resume in English.*
A leading full-service commercial landscaping company, dedicated to client satisfaction, sustainability, and team growth, is seeking a skilled and reliable Talent & Culture Virtual Assistant.
As a Talent & Culture Virtual Assistant, you will provide remote administrative support to the Talent & Culture team, handling tasks such as candidate screening, interview coordination, and offer administration. You will help ensure a smooth and positive candidate experience while enabling the team to focus on strategic talent initiatives. The ideal candidate communicates clearly, works independently, and stays organized in a fast-paced environment.
Responsibilities:
Recruitment & Hiring Support
- Screen applications and resumes for non-exempt positions against established criteria
- Conduct initial phone screens with candidates to assess basic qualifications and role match
- Coordinate interview scheduling between candidates, hiring managers, and interview teams
- Prepare and send interview confirmation emails with relevant details and logistics
- Maintain candidate tracking and update applicant status in recruitment systems
- Prepare and distribute offer letters for non-exempt positions under supervision of Talent & Culture Specialist
- Follow up with candidates regarding application status and next steps
- Manage recruitment communication through designated communication channels
Recruitment Documentation & Coordination
- Maintain organized candidate files and recruitment documentation
- Track recruitment metrics and hiring pipeline progress for non-exempt roles
- Update job postings across various platforms as directed
- Coordinate background check and reference check processes
- Ensure compliance documentation is complete for all new hires
Talent & Culture Team Communication
- Maintain professional and timely communication with candidates throughout hiring process
- Coordinate with hiring managers on candidate feedback and hiring decisions
- Provide regular recruitment updates to Talent & Culture team and hiring managers
- Respond to candidate inquiries professionally and promptly
- Support internal communication regarding talent initiatives
Talent & Culture Operations Support
- Assist with Talent & Culture projects and initiatives as assigned
- Support employee engagement activities and program coordination
- Maintain Talent & Culture department files and documentation systems
- Help track and report on recruitment and retention metrics
- Assist with compliance documentation and record-keeping
- Provide administrative support for team meetings and training sessions
Additional Support
Perform other Talent & Culture support duties as assigned by Talent & Culture Specialist and/or Director of Talent & Culture
Backup support for critical recruitment operations when needed
Support special projects related to organizational culture and talent development
Recruitment experience is required
Background in administrative, HR, or operations support is ideal
Fluent in English and Spanish (written and verbal)
Proficient in Google Workspace
Strong communication and organizational skills
Able to work independently in a remote setup
Strong problem-solving skills and attention to detail
Reliable internet connection and a dedicated workspace
Nice to Have:
- Experience in landscaping, construction, or manufacturing
- Experience with project management or scheduling tools
- Customer service experience
If you are comfortable working in a fast-paced environment with great energy, a positive attitude, and a strong eagerness to learn, we encourage you to apply!
