Job description
ISTA Personnel Solutions South Africa is partnering with a U.S.A. client in the Residential Construction Industry, and are seeking a proactive and meticulous Project Administrator to support their multiple Construction Project Teams remotely.
The Project Coordinator will act as the central point for project administration, paired with 2–3 Project Managers, ensuring schedules, communications, and tasks are fully organized. This role requires an organized, communicative personality capable of managing multiple simultaneous tasks under pressure while maintaining exceptional attention to detail.
PLEASE NOTE
- Working Hours: Mon – Fri, 8:30 AM – 5:30 PM EST (2:30 PM – 11:30 PM SA Time, subject to daylight savings in the United States)
- Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
- Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.
- Work Environment: This is a fully remote working role.
- Public Holidays: You will be required to work on all South African public holidays(compensated as per BCEA)
Key Responsibilities
Serve as the executive assistant to Project Managers, keeping project schedules, tasks, and documentation up to date
Coordinate and communicate effectively with vendors, internal teams, and stakeholders to ensure smooth project execution
Manage multiple projects simultaneously, identifying potential conflicts and roadblocks
Maintain daily updates in project management software and ensure all project emails are reviewed and documented
Collaborate with departments such as Estimating, Purchasing, Vendor Management, and Bookkeeping
Streamline administrative processes to support Project Managers in meeting deadlines
Experience in Property Management, Real Estate Management, Construction Project Administration, or Maintenance
Highly organized, with the ability to handle multiple simultaneous tasks under pressure
Strong verbal and written English communication skills (blend of British and American accents acceptable)
Excellent attention to detail
Ability to quickly learn and adapt to new software and systems
Professional phone manner and calm, composed demeanor under pressure
Organized, detail-oriented, and communicative with the ability to maintain strong professional relationships
Confident in managing multiple priorities in a fast-paced environment
Results-oriented and proactive
SUCCESS FACTORS
- Project Managers receive full support to execute their projects successfully
- Project schedules are accurate and updated daily
- Administrative tasks are tracked and completed efficiently
- Multiple projects are managed effectively without delays
If you are not contacted within 14 working days, please consider your application unsuccessful.
